Dashboard

🚀 Setup Progress ▶

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Quick Actions

🔔 Pending Approvals

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⚙️ Setup / Config Approvals

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📦 Batch Payment Processing

	Coach	Team	Slots	Total Amount	Actions

Pending Requests

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📜 Approval History

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Date/Time	Action	Field	Slot Date	Coach/Team	Processed By	Details
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⚙️ AUDIT FILTERS

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Quick Bucket Toggles

Reservations

Draft

Coaches

Admin Actions

System / Automated

LIVE ACTIVITY FEED

TIME ▼

ACTION

ACTOR

BEFORE

AFTER

DETAILS

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👥 System Administrators

Manage active users who can log in and modify system data.

User	Role	Access (Buckets)	Status		Action
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👔 Organization Leadership

Board members and executive leadership for your organization.

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⚾ Sport Leadership

Commissioners and leadership for each sport program.

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📨 Functional Groups

Email distribution lists for automated system alerts. These users do not need login access.

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📅 Season Manager

Configure Divisions, Teams, Fields & Draft by Season

Year

Season

Sport

Active Only

▼

📋 Divisions Config

Select a Season above

STEP 1b

Define Your Divisions

A division is a competition group within your season — typically organized by age (10U, 12U) or skill level (Recreational, Select). Each division contains its own teams, coaches, and draft configuration.

Division Templates

If your league runs the same divisions every season, create them as templates once. Next season, pick from the list instead of rebuilding from scratch.

Scenario	Use Template?
4U, 6U, 8U, 10U, 12U, 14U every Spring and Fall	Yes — create templates, reuse forever
One-time Winter League	No — create as one-off, don't save as template

What Gets Configured at the Division Level:

Setting	What It Controls
Number of Classes	Single pool (Standard) or tiered drafts (AA/AAA). Multi-class means AAA drafts first, then AA gets remaining players.
Teams	How many teams compete in this division
Draft Type	HARD_CAP (fixed roster — stops at max) or EXHAUST_POOL (draft until all players placed)
Max Players/Team	Roster limit per team
Protections	Number of players a coach can protect before draft

Team Management:

Once teams are generated, you assign coaches and control their booking permissions:

Setting	What It Controls
Head Coach	Who manages the team
Field Credit	How many field hours the team can book
Cage Credit	How many cage hours the team can book
Picks/Day	Maximum reservations per day
Future Picks	How far ahead they can book
Throttle	Unlimited or restricted booking

Real Example: Town & Country 10U Spring

Class	Teams	Draft Order
AAA	6 teams	Drafts first — gets top-rated players
AA	8 teams	Drafts second — gets remaining pool

Each team gets 7 field credits and unlimited cage access. Board members draft before regular coaches within each class.

Start by selecting a division template, or create a new one.

Select a Season to configure divisions...

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🏟️ Available Fields

Filtered by Sport

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Create Season

Season Type *

🌸 Spring 🍂 Fall ☀️ Summer 📅 Year

Year *

Season ID

SPR26

Display Name

Spring 2026

📋 Copy from Existing

Enabled

Not the right season? Pick another:

Team slots Credits Settings

👥 Coaches

Manage coaches, send invites, and track onboarding status

👥

Total

✅

Active

⏳

Pending

🌐

External

0 coaches selected

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▶ 📋

Pending Coach Applications

Review, approve, waitlist, or reject applications

	Name	Contact	Division	Requested	Assign Class	Experience	Board	Submitted	Actions
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▶ 📧

Coach Recruitment

Send application invites & manage access code

▶ 📋

Contact Groups

Manage recruitment lists, import contacts, track sent emails

0 groups

Sport: Baseball

Your Groups

No groups yet. Click "+ New Group" to create one.

	Name	Email	Phone	# Sent	Last Sent	Actions
Select a group to view contacts

📬 Sent History (0 this season)

Name	Email	Type	Sent At	Season
No emails sent yet

▶

Coach Eligibility & Overrides

Scan coaches for this season, apply late-add overrides, and control who can access Draft / FieldOps / Reservations.

Overrides --

Not Eligible --

Import Coaches

Upload a CSV file to add multiple coaches at once

📄

Drop CSV file here

or click to browse

⚙️ Setup / Config Slot Manager

▼

📋 Slot Manager

View Type

From Date

To Date

⚡ Bulk Actions: 0 slots selected

Select a view type and date range, then click "Load".

Date Closure Wizard

Select Date

Closure Type

Review & Confirm

Select Dates to Close

Closure Date Range

Both dates default to today. Leave them the same for a single-day rainout, or choose a start and end date to close a full range (week, two weeks, etc).

Closure Type & Details

Closure Reason

Admin Note (optional)

Review & Confirm Closure

⚠️ Impact Preview

Calculating impact...

⚠️ Warning

This action cannot be undone. All coaches will be notified immediately. Credits will be automatically issued for credit-paid reservations.

Type "CONFIRM" to proceed

Season Builder

Build your field inventory first, then configure seasons

What year are you setting up?

This creates the foundation for all scheduling

🎭 Demo Year (1997) 🧪 Test Mode

🧪 TEST MODE ACTIVE - All locks bypassed, validations disabled

🏗️

Field Inventory Setup

Configure and build slots for the year

Complete these steps:

⬜

Step 1: Global Settings

Year dates are auto-set. Add holidays & blackouts.

⬜

Step 2: Field Hours

Set when each field is available for booking.

Complete steps 1 and 2 above to enable

Global Season Settings

Season timeframe and blackout dates

Not Started

Field Setup

Configure practice hours and slot duration for each field

Not Started

SCHEDULED

REMAINING

CONFLICTS

--%

CAPACITY

SETUP

Select a season

Season

Division

📊 DIVISION STATUS

0 of 0 complete

Load a season to view status

⚙️ SCHEDULING PRIORITIES

Configure how the auto-scheduler weighs coach constraints

Configured ▶

👥 COACH DATA SUMMARY

View constraints submitted by coaches via Coach Portal

0 coaches ▶

📊 SOLVER CONFIGURATION

All variables used by Auto Schedule

Ready ▶

CREATE GAMES

0 games

Creates all matchups based on division configuration.

📋 SCHEDULE REPORT

Home/Away balance and matchup matrix

Expand to view ▼

Home / Away Balance

Team	Home	Away	Total	Scheduled

Matchup Matrix (Total Games)

2 games 1 game 0 games

SCHEDULE

Not started

📋 SCHEDULING STRATEGY

Saturday is primary game day Every team plays on Saturday Allow doubleheaders on Saturday

Max games per team per week:

Ignore Coach Conflicts

0 / 0 games scheduled

⚠️ CONFLICTS

Issues that need attention — click "Find Alternative" to resolve

0 issues ▼

👁️ VISUAL RUNWAY

See games on the calendar

AAA AA Scheduled

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📊 RUNWAY STATUS

Scheduled 🔒

Game Runway

Practice Pool

Unallocated

Games

0 / 0 scheduled

FILTER: Show All Slots

Load a season and division to view the runway

Tryout ▼	Player Name	G	Age	Division	Class	Check-in	Paid	Flags	Status	Actions
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✈️

Pilot's Manual

How 390 FieldOps Works

🛫 Think of Your League as an Airline

Everything in 390 FieldOps works like running a small airline. Once you understand this, the whole system makes sense.

Your League	The Airline
Your Facility	The Airport
Fields	Planes
Time Slots	Seats on the plane
Seasons	Flight schedules (Spring flights, Fall flights)
REC Coaches & Teams	Ticketed Passengers (guaranteed seat)
External Teams	Standby Passengers (take leftovers)

🎯 The Big Idea

Ticketed passengers get seats first. Standby passengers only get what's left over. You control how many seats to release to standby.

📅 Seasons = Flight Schedules

A season is like a flight schedule. "Spring 2026" is your daily flights from March through May. "Fall 2026" is September through November.

Season Type	What It Is	Who Flies
Spring / Fall	Seasonal schedule	Ticketed passengers (REC teams)
Year-Long	Year-round operations	Standby passengers (External teams)

💡 Why Two Types?

Spring/Fall: Your rec league runs during these times. Coaches buy tickets (register), get assigned seats (practice times), fly for the season, done.

Year-Long: External teams don't follow your rec schedule. They need to book whenever you have room - all year. So they join once and stay in the system.

🎫 Divisions = Traveler Programs

Divisions are how you organize different types of travelers. Each type has different rules for how they get seats.

Division	Type of Traveler	How They Get Seats
REC	Ticketed Passengers	Buy ticket → Assigned seat → Guaranteed to fly
OPEN	Charter Groups	Organize their own group → Pick from available seats
EXTERNAL	Standby Passengers	Wait for leftovers → First-come-first-served

⚠️ Put Teams in the Right Division

If you put an external team in REC, they'll see draft tools and field draft - confusing! External teams just need to book leftover seats, nothing else.

💺 Inventory = All Your Seats

Season Builder creates every possible seat on every plane for the season. That's your inventory - all the seats you COULD sell.

Season Builder Runs

→

Creates All Seats

→

All Seats NOT FOR SALE

🔒 Everything Starts Closed

When Season Builder runs, it creates every possible seat - but none of them are for sale yet. This is your protection. Nobody can book anything until YOU release seats.

Seat Status	What It Means
🔒 CLOSED	Seat exists but not for sale. Nobody can book it.
🎫 ASSIGNED	Ticketed passenger has this seat. It's theirs.
✅ OPEN	Seat released to standby. First-come-first-served.

🎫 Ticketed Passengers (REC Teams)

REC coaches and teams are like passengers who buy tickets. They commit to a season, get assigned seats, and fly.

Coach Registers

→

Buys Ticket

→

Field Draft

→

Gets Assigned Seat

🔄 Why Do They Re-Register Each Season?

A Spring ticket doesn't work on a Fall flight. Each season is a new flight schedule. Coaches commit to each season separately - new ticket, new seat assignment.

Spring 2026	Fall 2026
Coach registers ✓	Coach must register AGAIN
Gets assigned seats ✓	Gets NEW seat assignments
Season ends, ticket used	Fresh start

⏳ Standby Passengers (External Teams)

External teams are like standby passengers. They'd fly another airline if yours is full. They check daily: "Any seats available?" If yes, they book. If no, they go elsewhere.

Team Applies Once

→

You Approve

→

They're Standby Forever

→

Book Available Seats

✅ Approve Once, Done

Unlike ticketed passengers, standby doesn't re-apply each season. They're not committing to anything - just waiting for leftovers. One approval, they're in the system.

🎯 The Key Protection

Being approved for standby does NOT give them any seat. It just lets them SEE available seats. If you haven't released seats, they see nothing. They can only book what you OPEN.

❄️ Off-Season = No Scheduled Flights

Between Spring and Fall, your ticketed passengers aren't flying. The planes are sitting there. What do you do?

Option	What Happens
Open to Standby	Release seats to external teams. They book first-come-first-served.
Maintenance	Ground the planes. No seats available. Nobody flies.
Partial	Open some weeks, close others. Your choice.

💡 Off-Season Flexibility

During off-season, you have full control. Open December to standby? Sure. Close January for maintenance? No problem. Open February but only weekends? You're the boss.

👔 You're the Boss

You run this airline. Every seat, every flight, every decision is yours.

You Decide	How
What seats exist	Season Builder
Which seats go to ticketed passengers	Field Draft
Which seats go to standby	Open Inventory
Which days to ground planes	Blackout Dates
When to start selling seats	Create Season

🛡️ Your Protection

Nothing happens automatically. Seats aren't for sale until you release them. Standby can't book until you open seats. Future seasons don't exist until you create them. You're in control.

✈️ The One-Liner

"Ticketed passengers get seats first. Standby gets leftovers. You decide how many leftovers to release."

Card 1	Configure which fields are active for this season
Card 2	Set field hours and blackout dates
Card 3	Generate all available time slots (the "Blunt Tool")
Card 4	Assign slots to divisions (practice vs game)
Card 5	Tag game slots and set games per team
Card 6	Configure field draft settings
Card 7	Review and lock the schedule

Confirm Action

⚠️ Confirm Override

Adjust Coach Credits

Select Payment Method

🔐 390 FIELDOPS

Dashboard

Quick Actions

🔔 Pending Approvals

Setup Required

⚙️ Setup / Config Approvals

📦 Batch Payment Processing

Process Selected Payments

Pending Requests

📜 Approval History

⚙️ AUDIT FILTERS

👥 System Administrators

👔 Organization Leadership

⚾ Sport Leadership

📨 Functional Groups

Define Your Season

Map Your Facility

📅 Season Manager

📋 Divisions Config

Define Your Divisions

🏟️ Available Fields

🎯 Bulk Edit Field Hours

1️⃣ Select Days

2️⃣ Set Hours

3️⃣ Select Fields

New Division

Add Division

Activate Standard Season Group

Create Season

Field Draft Setup

Season Dashboard

👥 Coaches

Pending Coach Applications

All Caught Up!

Coach Recruitment

🔐 Access Code

📣 Seasonal Recruitment

Contact Groups

Group Name

Create New Group

Import Contacts

Add Contact

+ Add Contact

Edit Coach

➕ Add Coach to Team

Coach Eligibility & Overrides

Broadcast Message to Filtered Coaches

Import Coaches

Coach Details

Edit Coach Details

⚙️ Setup / Config Slot Manager

📋 Slot Manager

Date Closure Wizard

Select Dates to Close

Closure Type & Details

Review & Confirm Closure

Season Builder

Build Your Field Inventory

Select a Year to Begin

Field Inventory Setup

Complete these steps:

Inventory Status

No Inventory for

📅 Timeframe

🏟️ Select Fields

Inventory Ready! Select a Season

Generate Inventory

Configuration Summary

Fields

Generating Inventory...

Excel Generated!

Confirm Commit

Inventory Committed!

Existing Season Data Detected

Global Season Settings

Season Timeframe (Master Boundaries)